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Documentation and Inventory:

  •  Document and photograph every valuable and important item in the collection.
  •  Store physical and digital documentation in secure off-site locations or cloud storage.
  •  Include detailed information such as descriptions, provenance, and current valuations.

Risk Identification and Planning:

  •  Identify potential risks, including natural disasters, accidents, technology failures, and security breaches.
  •  Develop a comprehensive emergency action plan for each type of potential threat.
  •  Create a priority list of items to be removed in case of an emergency.

Supplies and Contacts:

  •  Establish relationships with art handlers, conservators, emergency responders, and relevant professionals.
  •  Gather necessary supplies for emergency response, including packing materials, tools, and protective gear.
  •  Create a communication list of responders with contact details and roles specified.

General Precautions:

  •  Install monitored smoke detectors throughout the collection area.
  •  Place fire extinguishers in easily accessible locations.
  •  Store all flammable materials in fire-resistant containers.
  •  Ensure clear visibility of the street address for emergency responders.

Disaster-Specific Preparations:

Hurricane Preparedness:

  •  Designate a secure area to protect important items during a hurricane.
  •  Ensure that a backup generator can sustain critical systems for at least two weeks.
  •  Consult with art handlers on criteria for triaging art for evacuation.

Wildfire Prevention:

  •  Maintain a minimum of 50 feet of defensible space around the home.
  •  Regularly trim tree branches and store wood away from structures.
  •  Install ember-resistant venting and fire-rated skylights.

Earthquake Readiness:

  •  Confirm the location of the home’s seismic gas shut-off valve.
  •  Secure artworks using earthquake-mitigation hooks and museum wax.
  •  Affix sculptures and pedestals to floors and walls.

Apartment-Specific Preparedness:

  •  Record emergency contact details for building management and staff.
  •  Review and update emergency plans with building management regularly.
  •  Ensure art handlers are qualified and understand building access requirements.

Advanced Readiness:

  •  Establish relationships with art handling firms, conservators experienced in disaster response, and security personnel.
  •  Train staff and emergency responders on the emergency plan and response procedures.
  •  Keep appropriate packing materials, crates, and cartons readily available for important works.

Post-Event Recovery:

  •  Assess damage to the collection and implement measures to protect it from further impact.
  •  Provide a removal list to staff and emergency responders for coordination.
  •  Contact insurance advisors and preferred service providers to initiate the claims process.

Emergency Plan Maintenance:

  •  Regularly reassess and update the emergency plan according to any changes in the collection or potential risks.
  •  Conduct drills and simulations to ensure all involved parties are familiar with emergency protocols and response actions.